About Us and Our Mission
Choose Franklin was formed in Franklin, NH in the spring of 2004, and operates as a 501(3)(c) non-profit corporation. The Choose Franklin initiative provides community collaboration to revitalize the City of Franklin. This successful approach involves input and participation from the entire community; merchants, property owners, local government officials, and civic leaders who are all unified in the effort.
Choose Franklin is an inclusive citizen’s group focusing on promoting Franklin by building on past achievements to facilitate future success.
Statement of Purpose
Foster relations among residents, property owners, city government, the business community, and all civic and public service related organizations to encourage open communication through integration and unification; and
Promote Franklin’s history, natural resources and community spirit, the ingredients that foster a vibrant community; and
Encourage the development and support of new and existing businesses which help to build a viable business community; and
Develop strategies for the City of Franklin to help serve the needs of all residents and business owners; to grow and thrive as a community.
Choose Franklin By-Laws
The official name of this organization shall be Choose Franklin.
Choose Franklin is an inclusive group consisting of residents, businesses, and interested parties, focusing on promoting Franklin by building on past achievements to facilitate future success.
Choose Franklin is committed to fostering cooperation and encouraging open communication to help promote, encourage and develop key elements of a successful community; sense of civic pride, open and supportive government, maintenance and use of natural and historic resources, a vibrant local economy, entertainment and recreation, and an effective educational system.
Membership shall be defined as anyone who participates in the program. This includes residents, students, businesses, municipal employees, organizations and any other community members who support the program in any way.
Regular Membership Meetings
The monthly meeting of the members shall be held on the first Thursday of each month, or at such other day as shall be fixed by the Advisory Board, for the purpose of addressing general organizational issues.
Quorum shall be 8 persons who have attended at least one previous meeting, or a majority of attendees having attended one previous meeting; whichever number is larger.
For voting purposes, each member is entitled to one vote. A majority of the members at the general Membership shall constitute a positive vote.
Section 1. The Advisory Board shall consist of not fewer than five (5) persons, nor more than fifteen (15) persons. Board membership will consist of the Officers, the Past Chair, committee chairs, and the city manager or designee as a non voting member. Remaining board members will be selected from the membership base.
Section 2. Officers: The officers of the Board shall be the Chairperson and/or Co-Chairperson, Vice Chairperson, Treasurer, and Secretary. All officers shall be members of the Advisory Board.
Section 3. Duties and Powers - Officers:
(a) Chairperson/Co-Chairperson: The Chairperson shall be generally charged with facilitating activities of the Board, or properly delegating such duty. The Chairperson shall report on the affairs of the organization to the Advisory Board at the annual meeting and at any other time they may require. The Chairperson shall confer with Chairs of all Committees on the fulfillment of committee responsibilities.
(b) Vice Chairperson: The Vice Chairperson shall have the powers of the Chairperson in the absence or disability of the Chairperson. The Vice Chairperson shall have the additional duties as the Chair or Board shall assign. In the event of a vacancy in the office of the Chairperson, the Vice Chairperson shall perform the duties of the Chairperson until the Board fills the office of the Chairperson.
(c) Treasurer: The Treasurer shall keep, or cause to be kept, the records of the financial transactions of the program. The Treasurer shall submit reports at all regular meetings of the Advisory Board.
(d) Secretary: The Secretary shall take and distribute all minutes of the Advisory Board meetings. The Secretary shall also notify members at large and the community of upcoming Choose Franklin meetings. The Secretary shall perform other such duties as the Board may direct.
Section 4. Duties and Powers - Advisory Board: The Advisory Board shall act in an advisory capacity regarding the management of the affairs and business of the program. It shall also:
(a) assist in determining, monitoring and implementing major policies for the operations of the organization
(b) determine, establish and/or revise long range planning to include a mission statement, statement of philosophy, and strategic plan
(c) help identify and resolve strategic issues which are key to the organization's success
(d) attend and participate regularly in board meetings and functions
(e) participate actively on one or more Board committees
(f) support Choose Franklin activities with time, talent and/or money
(g) assist in raising funds to support Choose Franklin activities
(h) develop effective team relationships with board, members and community
(i) support overall mission and decisions made by the entire Board, acting as a unified body
Section 5. Election of Advisory Board Members: The initial Board shall be appointed by the general membership. Board members shall serve staggered terms with the initial order of election determined by the Board.
Board Members: The Board shall be elected by the membership at the annual meeting.
Terms of office shall begin immediately after election. The terms of office for Board members shall be three (3) years. A Board member shall not serve more than two (2) consecutive three year terms without full Board approval.
Chairperson: A Chairperson shall be elected from the Advisory Board. The Chairperson shall serve a minimum term of one (1) year, not to exceed three (3) years. The Chairperson shall not serve more than two (2) consecutive three-year terms without full Board approval.
Section 6. Vacancies, Resignation and Removal: Any vacancies on the Advisory Board or in any committee may be filled by affirmative vote of the remaining board members. Board members so elected shall serve until the next annual meeting, at which time a successor shall be elected and hold office for the remainder of the term of the Advisory Board member who created the vacancy. Any Board member may resign his or her seat by delivering a written resignation to the Chairperson.
Any Board member may be removed from office at any time with or without cause, by a vote of two-thirds (2/3) of the entire Board (excluding the member in question) at any regular or special meeting of the Board, provided that advance notice of such action is given to all Board members at least two (2) weeks before approval of the action is sought. A Board member who fails to attend three (3) consecutive meetings without just cause may be removed from the Board.
Advisory Board Meetings
Section 1. Regular Meetings: The Advisory Board shall conduct their regular meetings on at least a quarterly basis, with a minimum of three (3) meetings per year. The meetings shall be open to the public.
Section 2. Quorum: A simple majority of the members of the Advisory Board shall constitute a quorum.
Section 3. Emergency Meetings: An emergency meeting of the Advisory Board may be held and called by the Chair/ Co-chair:
(1) at the request of any two (2) general members
(2) at the request of the Chair/Co-Chair, or other officer
If a quorum cannot be present, all non-attending Board members shall be polled by email (or phone if necessary). The minutes shall record the decision made and which members, if any, were polled by email (or phone). Their preferences shall be stated in writing at the next Board meeting and the results entered into the minutes of the next meeting.
The person(s) calling for the special meeting shall determine the time and place thereof. All Board members shall be notified, in writing, no less than twenty-four (24) hours in advance of said meeting. The notice shall contain the date, time, place and purpose of the meeting.
Section 4. Minutes: Minutes shall be kept of all meetings of the Advisory Board and shall be approved by the Board at its next meeting. Copies of the minutes shall be available for inspection by any member of the organization, following Board approval.
Economic Vitality, Cultural and Historical
The goal of the Economic Vitality, Cultural and Historical Committee shall be to strengthen our community's existing economic assets, while expanding and diversifying its economic base; encourage existing commerce to expand, improve, and grow their business as well as attract new employment opportunities to the City; and promote cultural and historical preservation in keeping with the vision of Choose Franklin.
Government Affairs, Capital Improvements and Long Range Planning
The goal of the Government Affairs, Capital Improvements and Long Range Planning is to work in partnership with City Officials to promote the vision of Choose Franklin; inform membership of issues of Public Policy that impedes/impacts Choose Franklin's vision; promote an active and informed citizenship in public affairs; oversee Choose Franklin's policy on Advocacy and Public Policy.
Community Connections, Education and Promotions
The primary goal of the Community Connections, Education and Promotions Committee shall be to promote active community involvement and neighborhood; link and work in partnership throughout the City to promote inclusive and diverse membership; develop strategies to educate the community about Choose Franklin's vision and the initiatives it undertakes - seek to gain widespread participation in its efforts; use a variety of communication methods (website, newsletter, commercials, public forums) to increase awareness.
Natural Resources, Recreation and Community Events
The object of the Natural Resources, Recreation and Community Events shall be to promote and preserve Franklin's natural resources - rivers, lakes, hiking trails - while promoting use of those resources for recreation of all ages; encourage and work towards a pleasing aesthetic in the appearance of Franklin concentrating on the downtown area; assist with Community Events that promote community capacity-building initiatives.
Ad Hoc Committees
Ad Hoc committees may be appointed by the Board as needed.
Section 1, Annual Meeting: The annual meeting of the members shall be held on the first Thursday in February each year, or at such other time on such other day within such month as shall be fixed by the Advisory Board, for the purpose of electing Board members, committee chairs and officers and for the transaction of such other business as may come before the meetings. If the day fixed for the annual meeting shall be a legal holiday in the State of New Hampshire, such meeting shall be held on the next succeeding business day. If the election of Board members shall not be held on the day designated herein for any annual meeting of the members, or at any adjournment thereof, the Advisory Board can cause the election to be held at a special meeting of the members as soon thereafter as conveniently may be. A member entitled to vote at the annual meeting shall be defined as an individual who has attended at least three (3) regular member meetings of the organization within the previous twelve (12) months.
Section 2. Place of Meeting: The Advisory Board may designate any place within the State of New Hampshire as the place of meeting for any annual meeting.
Section 3. Notice of Meeting: A written notice of all special meetings of the Members shall be delivered not less than ten (10) nor more than fifty (50) days before the date of such meeting, either personally or by email to each member of record at his/her address as it appears on the books of the Corporation, stating the place, day, hour and purposes of such meeting. Every member shall for all purposes be deemed to have been notified of any meeting if he/she shall, be present at such meeting or shall in writing waive notice thereof either before or after the meeting. No notice of the time, place or purpose of any regular or special meeting of the members shall be required if every member waives such notice.
The organization may accept any gift, grant, contribution, donation, bequest, and/or conduct fundraising for the purpose of achieving the goals of the organization. Monetary donations may be used for costs as deemed necessary by the Board .
The fiscal year shall follow a standard calendar year, beginning on January 1 and ending on December 31.
Upon the dissolution of the corporation, all assets shall be liquidated and all proceeds applied to the outstanding debts of the organization. After all outstanding debts are paid, any remaining assets shall be distributed to the successor exempt corporation, FBIDC, Canal Street, Franklin, New Hampshire, 03235, within the meaning of section 501 (c)(3) of the Internal Revenue Code or corresponding section of any future Federal Tax Code or shall be distributed to the Federal Government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by the Merrimack County Probate Court, or A Court of Common Pleas of the County in which the principal office of the Corporation is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
No benefit, except for approved compensation as set forth herein, shall be conferred upon any officer or board member upon dissolution.
The program shall indemnify and save harmless for loss or damage any person employed by it, any officer or board member, and any volunteer, from personal financial loss and expense, including reasonable attorney's fees, all costs, if any arising from any claim, demand, suit or judgment for reason of negligence or other act resulting in accidental injury to a person or accidental damage to or destruction of property if the indemnified person at the time of the accident resulting in the injury, damage or destruction was acting within the scope of his or her employment, office or volunteer duties. No indemnification shall be provided for any person with respect to any matter as to which such person shall have adjudicated in any proceeding not to have acted in good faith.
Conflict of Interest
Any possible conflict of interest on the part of any member of the Board, officer or employee of the organization, shall be disclosed in writing to the Board and made a matter of record through an annual procedure and also when the interest involves a specific issue before the Board. Where the transaction involving a Board member, trustee or officer exceeds five hundred dollars ($500) but is less than five thousand dollars ($5,000) in a fiscal year, a two-thirds vote of the disinterested directors is required. Where the transaction involves exceeds five thousand dollars ($5,000) in a fiscal year, then a two-thirds vote of the disinterested directors and publication in the required newspaper is required. The minutes of the meeting shall reflect that a disclosure was made, the abstention from voting, and the actual vote itself. Every new member of the Board will be advised of this policy upon entering the duties of his or her office and shall sign a statement acknowledging, understanding of and agreement to this policy. The Board will comply with all requirements of New Hampshire law in this area and the New Hampshire requirements are incorporated into and made a part of this policy statement.
Amendments to Bylaws
These bylaws may be amended at any regular or special meeting by a two-thirds (2/3) majority vote of the Board members in attendance. Amendments must be presented, in writing, to the Board members at least two (2) weeks prior to the meeting at which it/they will be addressed.
ADOPTED ON February 1, 2007
AMENDED ON February 2011